SAP Power Connector
The integration that connects Captio with your SAP ERP
Managing employee expenses in a company with SAP should not involve manual data exports, intermediate spreadsheets, or weeks of waiting to reconcile receipts. The SAP Power Connector eliminates that friction by connecting Captio directly with your ERP, without intermediate steps.
"We help you get rid of the frustrating management of travel expenses by saving time, money, and creating happier employees"
Key Benefits of the SAP Power Connector
Real economic savings
The hidden cost of managing expenses manually is significant. The SAP Power Connector helps to reduce it on several fronts:
- VAT recovery: the automatic reading of simplified invoices and their conversion into full invoices allows the recovery of VAT that would otherwise be lost due to lack of justification.
- Fraud control and prevention: approval flows and alerts on expenses outside policy act as a filter before the expense reaches SAP, not after.
- Payment optimization: automatic reconciliation with company cards and bank accounts reduces balancing errors and speeds up accounting closings.
- Real data for informed decisions: when SAP receives expense information in a structured and real-time manner, financial managers can detect deviations and apply corrective measures quickly.
Productivity that shows
The time that an administration department spends processing expense reports manually is time that is no longer invested in higher-value tasks. With active integration:
- Approval and accounting processes are executed automatically, without manual intervention in SAP.
- Receipts can be located in seconds, both in Captio and in the ERP itself.
- The environment is accessible from any device, allowing employees to submit expenses at the moment they occur, not at the end of the month.
- Decision-making is supported by up-to-date data, not by weekly reports that arrive late.
More satisfied employees
Expense management is one of those processes that employees hate when it goes wrong and simply forget when it works well. The goal of the SAP Power Connector is exactly that: to make expense management stop being a problem.
When the expense policy rules are clear in the tool, the employee knows what they can spend and what they cannot before doing it. Reimbursement arrives sooner because approval is faster. The stress associated with losing receipts or filling out forms disappears. And the time regained can be dedicated to real work.
Regulatory compliance without additional effort
The taxation of business expenses varies from one country to another, and regulatory compliance is not optional. The connector is designed to adapt to these requirements:
- Legislative approval by country: Captio complies with more than 15 European regulations, including the Spanish tax framework and the requirements of the SII (Immediate Supply of Information).
- Digital archiving of receipts with legal validity: eliminates the need to keep physical receipts, complying with document custody requirements.
- Conversion of simplified invoices: simplified invoices (receipts) are automatically converted into full invoices suitable for tax deduction.
What is Captio and why integrate it with SAP?
Captio, part of the Emburse platform, is a leading solution in digital employee expense management. It allows workers to photograph their receipts from their mobile phones, fill in expense reports automatically, and submit them for approval without touching paper.
The problem that the SAP Power Connector solves is the one that appears right afterwards:
How do those validated data get to SAP? Without integration, someone has to enter them manually or export them in intermediate files. With the connector, that step disappears.
Technical capabilities of Captio integrated with SAP
The SAP Power Connector is not just a data gateway. The integration leverages the full potential of Captio as a business platform:
- Multi-language OCR+ICR engine: automatic reading of expenses in 202 languages, allowing management of international travel receipts without additional configuration.
- Multi-currency management: support for 136 currencies, with automatic conversion for recording in SAP in the company’s functional currency.
- Multi-site and multi-country: a single instance can manage expenses from different subsidiaries, with specific policies and approval flows for each.
- Proven scalability: the platform handles more than 1.3 million receipts per month and over 65,000 reports, with a Microsoft Azure architecture that ensures high availability and service continuity.
- Availability in 10 languages: Spanish, English, French, Italian, German, Catalan, Portuguese, Japanese, Basque, and Galician.
- Security compliance: ISO 27001 certification, periodic security audits (annual pentests), and GDPR adaptation.
Advanced features tailored to your company
Each company has its own expense policy, its approval structure, and its information systems. The SAP Power Connector is designed to integrate into that context, not to force the company to adapt to the connector:
They are configured according to the amount, the category, the country, or any other criterion relevant to the company’s policy.
Automatic notifications when an expense exceeds the established limits or does not comply with the policy, before it reaches accounting.
In addition to SAP, Captio can connect with payroll systems to manage advances and reimbursements in a coordinated manner.
Expenses paid with a corporate card are automatically reconciled with the receipts uploaded by the employee, eliminating discrepancies.
Spending data is available for analysis in BI tools, allowing the identification of patterns, problematic categories, and saving opportunities.
The interface can adapt to the company’s look & feel, including logo and corporate colors.
Functionality for delegation of responsibilities and management of advances for long-duration trips.
Why choose GROUPmee to integrate Captio into SAP
GROUPmee is not just another reseller. It is a technology partner with accumulated experience in business digitization projects and certified specialization in SAP. Some reasons why our clients choose us:
- Real SAP knowledge: the SAPmee team has been working for years in complex SAP environments. They know what can go wrong in an integration and how to avoid it.
- Support before, during, and after: the relationship does not end with the implementation. GROUPmee grows with its clients.
- 95.5% renewal rate: almost all Captio clients renew the service year after year. It is the best indicator that the solution works.
- Solution without scalability limits: the connector works equally well for companies with 50 employees as for large corporations with subsidiaries in several countries.
Implementation process with GROUPmee
The implementation of the SAP Power Connector follows a structured process in which GROUPmee accompanies the company in each phase:
Prior consulting
Before starting any configuration, GROUPmee advisors analyze the company’s SAP environment: version, active modules, organizational structure, and current expense policy. This phase allows for the design of a customized integration and anticipates any specific scenarios.
Implementation by SAP experts
The connector installation is carried out by a certified SAP advisor. It is not about deploying standard software: each implementation is adapted to the client’s system, respecting existing customizations and developments.
Specialized configuration
Our specialized SAP team is responsible for configuring the solution: accounting accounts, cost centers, approval flows, expense categories, and any other element necessary for the integration to work from day one.
Robustness verification
Once the start-up is completed, a thorough analysis is carried out to ensure that the integration works correctly in all possible scenarios, including extreme cases and error situations.
Training for Key Users
The solution includes a one-hour training session for the key users of Captio. The goal is for the internal team to be able to manage the tool independently from the outset.
Continuous support
The service includes technical support by phone and remote access during the start-up phase, managed through Jira. For companies that require it, an on-site support service is also available.
"Integrate CAPTIO into your SAP ERP to speed up the management of tickets and accelerate your business"
Frequently asked questions about the SAP Power Connector
Which versions of SAP is the connector compatible with?
The SAP Power Connector is compatible with the main versions of SAP ERP and SAP S/4HANA. During the preliminary consulting, compatibility with the client’s specific environment is verified.
How long does the implementation take? The time varies depending on the complexity of the SAP environment and the company’s spending policy. GROUPmee provides a concrete estimate during the consulting phase.
Is it necessary to modify the company’s current processes? The integration is designed to adapt to existing processes, not the other way around. In some cases, the implementation is used to optimize workflows that could already be improved, but always with the client’s approval.
What happens if an employee loses a ticket? Captio generates a digital file with legal validity from the moment the employee photographs the receipt. If the paper is lost, the digital record is sufficient for deduction and filing.
Take the next step
If your company uses SAP and you want to stop managing employee expenses manually, the SAP Power Connector is the solution you’ve been looking for.
Contact the GROUPmee team for a no-obligation consultation. We will analyze your environment, explain how the integration would work in your specific case, and provide you with a realistic estimate.